Managing open access with EPrints software: a case study

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DOI:

https://doi.org/10.1629/uksg.277

Abstract

Recent additional open access (OA) requirements for publications by authors at UK higher education institutions require amendments to support mechanisms. These additional requirements arose primarily from the Research Councils UK Open Access Policy,1 applicable from April 2013, and the new OA policy for Research Excellence Framework2 eligibility published in March 2014 and applicable from April 2016. 

Further provision also had to be made for compliance with the UK Charities Open Access Fund, the European Union, other funder policies, and internal reporting requirements. 

In response, the University of Glasgow has enhanced its OA processes and systems. This case study charts our journey towards managing OA via our EPrints repository. The aim was to consolidate and manage OA information in one central place to increase efficiency of recording, tracking and reporting. We are delighted that considerable time savings and reduction in errors have been achieved by dispensing with spreadsheets to record decisions about OA. 

Author Biography

Valerie McCutcheon, University of Glasgow

Valerie McCutcheon has over 15 years’ experience of managing research support systems within a Higher Education Institute. From 2000-2012 as part of the role of Operation Manager for Research and Enterprise at the University of Glasgow she led developments to the Research System. The system had been installed in 1994 and new business requirements had to be addressed. These included a more user-friendly front end and costing functionality to facilitate compliance with Full Economic Costing requirements. She has driven forward integration of the repository with other core systems. From 2012 she moved to the library to focus more on new requirements for Research Output management. She has a lead role in the Open Access agenda at the University of Glasgow including: • Setting up Open Access procedures to ensure compliance with funder requirements • Research data management • Reporting of research outcomes to Research Councils UK and other funders Prior to working at the University of Glasgow Valerie has a long history of managing data and information for a range of business sectors including land surveys, seismic surveys, gas and oil well datasets, clinical trials, financial services, and software houses.

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Published

2016-03-07

Issue

Vol. 29 No. 1: March 2016

Section

Case Studies

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